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Frequently asked questions about the STP

General information about the STP can be found on the following pages:

If you have further questions, they may be answered on this page.

Frequently asked questions

STP administration

.Do we need to reapply each year?
.How do organisations receive funding?
.What are the reporting requirements?
.What happens if an STP-funded post remains unfilled?
.Who is responsible for recruiting trainees?
.What are the funding arrangements if the trainee is not full time?
.Can trainees rotate in a post?
.Who is the employer and who is the contractor?
.What insurance is required?
.What are the rotation dates?
.Can I use the same consent form as used in a previous report?
.How should invoices be prepared?
.Who should sign the financial statutory declaration?
.What is the statement of income and expenditure period?

Applications for training posts

.What is not eligible for funding?
.What are the priority areas for funding?
.How are the applications assessed?
.Can we seek further information regarding an unsuccessful application?
.What happens if our application is successful?

General questions

.What role does the RANZCP play?
.What role does Department of Health play?

Do we need to reapply each year?

You do not need to reapply for an existing STP post. During the application rounds each year, new positions representing a genuine expansion of training will be accepted.

How do organisations receive funding?

Payments are made after the organisation submits the required reports. The reporting schedule will be detailed in the standard funding agreement. Release of funds for the contribution to salary will be dependent on:

  • there being an eligible trainee to fill the post
  • the level of FTE expected of the trainee.

What are the reporting requirements?

All STP reports should be submitted in a timely manner according to the requirements and schedule outlined in the standard funding agreement.

What happens if an STP-funded post remains unfilled?

If a position is unfilled for more than 12 months, it will be removed from the approved list of STP posts. Organisations with unfilled STP-funded posts are asked to contact the STP Team as soon possible to discuss this issue if it arises.

Who is responsible for recruiting trainees?

The health organisation is responsible for recruiting a trainee to fill the STP-funded training post. 

What are the funding arrangements if the trainee is not full time?

STP funding is pro-rated, so the payment will reflect the time the post was filled on a annual pro-rated basis.

Can trainees rotate in a post?

Yes, trainees can rotate throughout the year. The primary aim is to have the post filled.

Who is the employer and who is the contractor?

Organisations will need to check their funding contracts to ensure they have correctly identified who is the employer and who is the contractor.

What insurance is required?

Health organisations with STP-funded positions must maintain:

  • workers' compensation insurance for the amount required by the relevant state or territory legislation
  • professional indemnity insurance to the value of at least $10 million
  • public liability insurance to the value of at least $10 million.

They must also ensure the trainee has:

  • sufficient appropriate medical indemnity insurance for the length of the placement and the type of work to be undertaken
  • appropriate run-off cover following the placement.

What are the rotation dates?

A rotation corresponds to part of the training year, usually 6 months. The rotation dates differ between states. The program is based on the RANZCP training year, which runs from January to December.

Can I use the same consent form as used in a previous report?

No. To ensure the correct information is given, the reports must include current support documents. 

How should invoices be prepared?

Health organisations should invoice the College for $100,000 (ex. GST) per year, pro-rated by the FTE. 

The invoice should include the name of the setting and the post number (also known as the application number). If the health organisation has more than one post, each post must have a separate invoice. 

Who should sign the financial statutory declaration?

The statutory declaration must be made by the Chief Executive Officer or Chief Financial Officer of the health organisation, or a person authorised by the health organisation to execute documents and legally bind it by their execution. The authorised witness (Justice of the Peace, pharmacist, police officer, court registrar, bank manager, medical practitioner, or dentist) must print or stamp his or her name, address and title under section 107A of the Evidence (Miscellaneous Provisions) Act 1958 (as of 1 January 2010; previously Evidence Act 1958). 

What is the statement of income and expenditure period?

The statement of income and expenditure period is from the beginning of the training year to the end of the same training year. 

What is not eligible for funding?

Post-fellowship training, General Practice training and direct costs associated with accreditation of training posts are not eligible under the STP. Proposed training posts must be located in Australia and may not be occupied by overseas trainees employed by hospitals in other countries.

Individual trainees are not eligible to apply for funding.

What are the priority areas for funding?

The Department advises their priority areas each application round. In 2013 the following areas for funding were outlined by the Department:

  • The private health sector: For the purposes of STP, training sites which can be defined as eligible private sector settings are those that do not derive their operational funding directly from a state or territory government.
  • Regional, rural and remote areas: settings located in Australian Standard Geographical Classification Remoteness Areas 2-5.
  • Non-hospital settings including aged care, community health and Aboriginal medical services: training posts which involve assisting population groups with acute health needs to receive appropriate services and effectively manage chronic disease to maintain good health. These may include, but are not limited to residential and community settings, as well as outreach arrangements.

For more information, see the STP 2013 Priority framework [DoH website].

How are the applications assessed?

Applications will be assessed by the Department of Health, the relevant state or territory health departments and the RANZCP. As a result, applicants may be required to provide further information, or revise their proposal. Comment may also be sought from other stakeholders who are considered to have an interest in the proposal. The Department will provide final approval of training posts to be funded under the STP. 

Can we seek further information regarding an unsuccessful application?

Organisations that have been unsuccessful in securing funds can request information on the reasoning behind the decision from the Department of Health. Although the Department has the final decision in relation to STP funding, that decision will have been made based on a complex range of considerations, including the endorsement of a post/position by both the jurisdictional health service and the RANZCP, as well as priorities set by the Enhanced Medical Education Advisory Committee and the level of funds available. The Department will endeavour to provide unsuccessful applicants with an account of the reasoning by all stakeholders that led to the decision to refuse funding.

What happens if our application is successful?

All applicants will be notified of the outcome of their application by email, with confirmation of funding to be provided in writing. Applicants will then liaise with the RANZCP. The organisation will be sent a funding contract for review and signature from the RANZCP.

In order to receive STP funding, the organisation will be required to enter into a standard funding agreement with the RANZCP. The RANZCP will provide the organisation with a reporting and funding timetable. Organisations must liaise with their local branch training committees regarding placement of a trainee in the position. If not already finalised, the organisation will need to confirm accreditation of the training position with the local branch training committee.

What role does the RANZCP play?

Colleges are key partners in the delivery of high-quality specialist training. Colleges set professional standards, manage accreditation and coordinate and support the education and training of future College Fellows. Colleges also play a vital role in providing national oversight and consistency to medical specialist training. Under the STP program:

  • All training opportunities offered need to meet the standards set by RANZCP and be considered by the College to deliver educational value. This will be achieved through only funding accredited training posts and through seeking advice from the RANZCP on all posts to be delivered under the program.
  • The RANZCP will be required to establish training arrangements for trainees that better link training to areas not available in major public hospitals.

What role does the Department of Health play?

The Department will work in partnership with all stakeholders to improve health workforce capability and supply, in particular in relation to issues of social inclusion and Indigenous disadvantage.

  • The Department will facilitate the development of appropriate training for specialists in a nationally consistent manner, cognisant of specialty and jurisdictional variation, to address future training needs and enable expansion to new settings, including primary, community and mental health, aged care and the private sector.
  • The Department will provide information to the public in relation to the STP and assist with the coordination of applications for funding.
  • The Department will develop evaluation and review processes in order to enhance the efficiency and effectiveness in training the specialist workforce.

Contact details

309 La Trobe Street
Melbourne VIC 3000
+61 (0)3 9601 4929

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