September 2022 Clinical Competency Assessment

Structure and format

The Clinical Competency Assessment comprises:

  1. Portfolio Review: at least one Stage 3 rotation of 6 months FTE duration with at least one Stage 3 end of rotation ITA (6 months FTE) recorded at the College.

    Where the required standard can not be demonstrated in the Portfolio Review, candidates will proceed to Case-based Discussion (CbD).
     
  2. Case-based Discussion (CbD): a 45-minute clinical case-based assessment via Zoom.

Application process

Apply online via InTrain

Candidates are required to submit their applications online by Friday 23 September 2022.

Candidates are strongly advised to regularly check their InTrain account to view the progress of their Application and any notifications from the College.

No applications will be accepted after the applications closing date.

Key dates

  • Applications open – Monday 12 September 2022 at 9 am (AEST)
  • Applications close – Friday 23 September 2022 at 11.59 pm (AEST)
  • Portfolio Review – commences around 3 October 2022.

The following result release dates for the PR Rounds are tentative (depending on application numbers and assessor availability):

  • Result release for PR Round 1 – Week beginning 24 October 2022.
  • Result release for PR Round 2 – Week beginning 7 November 2022.

The CbDs are tentatively scheduled for the following two weeks, following the two PR Rounds:

  • Round 1 CbD Week 1 is expected to be held 14 – 19 November 2022
  • Round 2 CbD Week 2 is expected to be held between 28 November – 3 December 2022

Candidates proceeding to the Case-based Discussion (CbD) assessment will be required to upload their written case summaries on InTrain by the following dates for the two CbD rounds:

  • Round 1 CbD week case summaries - by 7 November 2022
  • Round 2 CbD week case summaries - by 21 November 2022

Candidates will be informed of the date and time of their scheduled CbD by the Exams team.

Candidates are strongly encouraged to start considering the two cases they might want to use in the event of having to undertake the CbD assessment. There will be a short period of time available for preparation between the PR results and any scheduled CbD.

Depending on which PR round candidates are assigned to, candidates will be allocated a CbD time slot by the College in the assigned CbD week.

You will be advised of whether you need to progress to a Case-based Discussion via email.

Candidates in general will not be able to reschedule their CbD – this may be considered only in very exceptional circumstances. It is further possible that any rescheduled CbDs may not be able to be held prior to late January 2023 / early February 2023.

Eligibility

You may apply for the CCA September intake if you meet the following criteria:

  • Completed at least one Stage 3 rotation of 6 months FTE duration and have at least one Stage 3 end-of-rotation ITA (6 months FTE) recorded at the College.
  • The three most recent end-of-rotation In-Training Assessments (ITAs) will be considered. 
  • A SIMG Portfolio Review will involve the three most recent ITAs, however, where three ITAs are not available, two most recent end-of-rotation ITAs may be considered for review. SIMG candidates must be enrolled on the partial comparability pathway.
  • Trainees must have completed any required Targeted Learning commencement documentation
  • Candidates must have current medical registration at the time of the application and SIMG candidates must have current comparability status.

Trainee end-of-rotation ITAs for Rotation 1, 2022 will be considered for the Portfolio Review as one of the three ITAs required.

For SIMG candidates end of rotation ITAs ending by 7 August 2022 will be considered.

More about end-of-rotation ITA selection

Fees

An application fee of $700 will be charged. Candidates must pay this fee at the time of applying for the CCA.  

This fee provides access to and covers the entire assessment, regardless of whether you proceed to complete a Case-based Discussion.

Cancellations and refunds

Refunds will be made in accordance with the Cancellation and Refund Schedule. Any fee refund for withdrawing from the September 2022 CCA will be in accordance with the following refund schedule:

  • Withdraw exam application on or before 7 October 2022 - Full exam fee less $169 admin fee refunded
  • Withdraw exam application on or before 14 October 2022 - 50% of exam fee refunded
  • Withdraw exam application after 14 October 2022 - No refund

Refunds where there are extenuating circumstances

Please note that, should you undertake the Portfolio Review but withdraw from the September CCA prior to completing the Case-based Discussion, you will not be eligible to receive a refund of all or part of the September CCA fee.

Where a candidate is experiencing extenuating circumstances, requests for fee waivers for future rounds of the CCA will be considered by the College on a case-by-case basis.


Portfolio Review

The CCA Portfolio Review component comprises an assessment of candidates’ three latest end-of-rotation In-Training Assessments (ITAs) with the view to assess individual Fellowship competencies as well as the overall performance in the ITAs.

End of rotation ITA selection

The following rules regarding end-of-rotation ITAs apply:

  • The three most recent end-of-rotation In-Training Assessments (ITAs) will be considered.
  • A SIMG Portfolio Review will involve the three most recent ITAs, however, where three ITAs are not available, two most recent end-of-rotation ITAs may be considered for review.
  • For trainees, this must include at least one Stage 3 rotation of 6 months FTE duration and have at least one Stage 3 end of rotation ITA (6 months FTE) recorded at the College. The Portfolio Review will not consider any retrospective applications to alter supervisor feedback contained in the form.
  • Please ensure that all end-of-rotation ITAs are submitted in a timely manner to reduce delays in the Portfolio Review. ITAs that have not been received cannot be considered as part of the process.
  • Candidates who are unable to achieve a successful Portfolio Review will proceed to the Case-based Discussion assessment.

 

Portfolio Review process

The Portfolio Review process will commence around 3 October 2022.

It is essential that candidates get their most recent ITAs completed as soon as possible and ensure that their training record is up to date to avoid any delays.

The Portfolio Review is estimated to take approximately six weeks for completion depending on enrollment numbers, including the time required for the release of Portfolio Review results.

The Portfolio Review process will be divided into two rounds:

Portfolio Review Round 1

  • Review of portfolios conducted in weeks 1 and 2 from commencement of the PR process.
  • Results from Round 1 are expected to be published in the week beginning 24 October 2022.

Portfolio Review Round 2

  • Review of  portfolios conducted in weeks 3 and 4 from commencement of the PR process.
  • Results from Round 2 are expected to be published in the week beginning 7 November 2022.

Case-based discussion

Candidates who are not able to demonstrate the required competency and standard via the Portfolio Review will proceed to a Case-based Discussion (CbD).

The Case-based Discussion is a 45-minute clinical case-based assessment that will be delivered online via Zoom. If Zoom cannot be accessed, approval can be sought to use Microsoft Teams as a backup platform. 

Dates and scheduling

You will be informed of the date and time of your scheduled CbD via email. 

You will not be able to reschedule your allocated CbD timeslot unless there are extenuating circumstances that will be considered on a case-by-case basis.  

For advice and questions contact assesshelp@ranzcp.org 

Performance criteria

The RANZCP Fellowship program assesses throughout training the full range of CanMEDS Fellowship Competencies

The aim of the CbD is to assess a range of these competencies as they relate to the case presented in this assessment. 

Case summaries

  • Candidates must provide a typed case summary of up to 1500 words per case. 
  • The cases selected can be from any age range. All cases will be assessed at the standard of a generalist psychiatrist level.
  • Written case summaries will be assessed as part of the Communication domain of the CbD marking guide and submitted if/when required.
  • Candidates must de-identify the patient’s name and any other identifiable features in their case summaries. It is also recommended that candidates use the generic term ‘patient’ when discussing the case.
  • Please refer to the FAQs for more information on the submission of case summaries.

Providing documents to the College

Upload your written case summaries and patient information and consent forms via InTrain

If you are having trouble adding your documents, see our help sheet  [PDF; 121 KB]

Please ensure you have the appropriate documents for submission and check the website and the FAQs for the CbD requirements, process, guidelines, and key dates.

Assessors

Each CbD will be assessed by two accredited CbD assessors.

The College will assign assessors to a CbD assessment based on their availability and ‘Can’t See’ requirements to mitigate any conflict of interest. 

Frequently asked questions

Answers to frequently asked questions about this assessment

Webinar update

Watch the webinar about the RANZCP Clinical Competency Pathway

Special consideration

Applications for special consideration will be considered on a case-by-case basis and must be submitted in writing assesshelp@ranzcp.org

Policy and Procedure on Special Consideration [PDF; 120 KB]

No disadvantage status

The Clinical Competency Assessment will not be a ‘No-Disadvantage Exam,’ meaning that the results from this assessment will be reflected in candidates’ training trajectory.

Incident reports

If an incident occurred during your Case-based Discussion that could have affected your performance or the outcome of the exam, please complete an Incident Report form within 5 working days of taking the exam.

Results

You will be notified by email when your result is finalised.

Contact

assesshelp@ranzcp.org


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