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Training and Assessment Newsletter - November 2016

In this issue:

Fellowship program
Trainee Representative Committee

Fellowship program

OCA Requirement reminder


Trainees undertaking a Certificate of Advanced Training (Including the Certificate of Advanced Training in Adult Psychiatry and Certificate of Advanced Training in the Psychotherapies) as part of their Fellowship training are required to complete a minimum of OCA per 6-month FTE rotation as per the Fellowship Training regulations.


A reminder for all Fellows-in-Training undertaking a Certificate of Advanced Training, it is mandatory to complete one OCA WBA during each 6-month FTE rotation (except in the Certificate of Advanced Training in Adult Psychiatry and Certificate of Advanced Training in the Psychotherapies). This applies to all Fellows-in-training, regardless of whether the OCI has been passed.

If you are concerned or unsure about the requirements of your Certificate of Advanced Training, please contact the College training team:

Targeted Learning in relation to the deadline points outlined in the Progression though Training Policy

Targeted learning is intended to be a meaningful process, aiming to assist trainees to pass summative assessments.

With the reactivation of the Failure to Progress Policy in January 2017, targeted learning is required if a trainee has not passed a summative exam by the deadline set in the Progression through Training Policy.

The Committee for Training wishes to advise trainees that if targeted learning was completed between the last summative assessment application deadline and the targeted learning deadline, trainees will not be required to undertake additional targeted learning for that particular summative assessment.


In January 2017 trainees who have accrued 36 (or more) FTE months of training and have not yet passed the MCQ Exam would be required to undertake targeted learning as per the Progression though Training Policy. If they have completed targeted learning after 18 November 2016 (the last MCQ application deadline) for 2 unsuccessful attempts at the MCQ Exam, the completed targeted learning is considered sufficient to meet this requirement. 

Reminder: EPA rules for Stage 2 adult psychiatry rotations

If a trainee elects to undertake a Stage 2 adult psychiatry rotation, they must attain any two Stage 2 adult psychiatry EPAs in the first 6 month FTE rotation. Trainees who spend more than 6 months FTE in Stage 2 adult psychiatry must undertake two adult psychiatry EPAs in their first adult psychiatry rotation, but then may select from any Stage 2 EPAs in their subsequent rotation (e.g. Indigenous, general psychiatry or psychotherapy EPAs).

Please contact the training team for any queries on

Reminder: EPA deadlines for Stages 1 and 2

The two Stage 1 EPAs (ST1-GEN-EPA5 and ST1-GEN-EPA6) must be completed by the time a trainee has completed 12 months of FTE accredited training in Stage 1.

The mandatory EPAs for Stage 2 must be achieved by the time the trainee has completed 36 months of FTE accredited training in Stage 2.

Trainees who fail to achieve the mandatory EPAs within the time requirements will be requested to show cause to the Committee for Training as set out in the Failure to Progress Policy.

Trainees are encouraged to plan the EPAs they aim to achieve with their supervisor and/or Director or Training early in the rotation.

Please contact the training team for any queries on

2003 Psychological Methods Case History resubmission countdown: Final Submission

Trainees who have submitted and were not successful in the 2003 Psychological Methods Case History before transitioning are able to resubmit the Psychological Methods Case History under the 2003 Regulations throughout 2016 (after transition has taken place).

Please remember that there is only one resubmission date left for the 2003 Psychological Methods Case History, 18 November 2016.

Trainees who are eligible to re-submit and do not PASS the 2003 Psychological Methods Case by the 18 November 2016 submission are required to successfully complete the 2012 Psychotherapy Written Case. A PASS of the 2003 Psychological Methods Case will result in gaining exemption from the 2012 Psychotherapy Written Case.

For any queries regarding transition, please contact For any queries regarding the 2003 Psychological Methods Case History or the 2012 Psychotherapy Written Case please contact

Addiction Certificate training requirements

The training requirements for the Certificate of Advanced Training in Addiction Psychiatry have been updated to clarify the timeframes of training rotational experiences required during the 24 months FTE addiction training. 

In addition, gambling experiences have been expanded to include internet gaming and other behavioural addictions, and if a local SATADD-approved formal addiction psychiatry teaching program is available, a minimum of 50% program attendance is required.

The new training requirements can be found on the Certificate of Advanced Training in Addiction Psychiatry page.

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2017 Examination Timetable

The Committee for Examinations would like to advise that the 2017 Examination Timetable is now available.

2017 Examination Fee Schedule

The 2017 Examination Fee Schedule and Cancellation and Refund Schedule is now available. 

Applications to sit the Essay-style, MCQ and OSCE examinations are now available.

Electronic Delivery of Candidate Results - Essay-style Results

In response to trainee representations, the Education Committee in conjunction with the Committee for Examinations, has agreed to trial the distribution of result letters via email.

Following the trial of the MCQ and OSCE result distribution, the electronic delivery of results will be extended to the Essay style examination.

Candidates will still be required to log into the College website to obtain their result on the scheduled result release date.

It is anticipated that candidate results will be electronically delivered in the week following the release of results on the College website. The result release date for:


Monday, 7 November 2016 at 5.00 pm

Directors of Training (DoTs) will also receive candidate result letters via email.

To facilitate successful delivery of assessment outcomes, candidates must ensure that their email address are current under My RANZCP and they can securely receive emails

Please note that result letters will not be sent via post and that no results will be given over the telephone.

Exam Preparation Workshops

The RANZCP and its Committees for Training and Examinations do not have a role in assessing or accrediting external or non-RANZCP facilitated exam training workshops.

The RANZCP expects Trainees and SIMGs to undertake a broad approach to exam preparation based on the 2012 Competency-Based Fellowship Program and Syllabus.

Scholarly Project Policy and Procedure update

The College Board approved a revision version of the Scholarly Project Policy and the Scholarly Project Procedure out of session on 20 August 2016.

The amendments to the SP Policy and Procedure include:

  • the BTCs can conditionally approve proposals pending ethics committee approval
  • trainees who co-author a shared project will be awarded same result
  • trainees may not apply for exemption for projects that have BTC-approved proposals
  • applications for exemptions require trainees to submit the full thesis and provide detailed accounts of their contribution to the project if not sole authors; first authors must confirm the trainee contribution
  • A Master’s thesis may be submitted for exemption consideration
  • literature reviews must include critical appraisal of literature
  • third submissions will be marked by the Chair of the Subcommittee.

Please refer to the Scholarly Project Regulations Policy & Procedures for revised details.

The Chair, Scholarly Project Subcommittee, Dr Joanne Ferguson, has prepared a video aimed at trainees, to help them in the preparation and submission of their Scholarly Project.  The video, lasting 10 minutes can be found under Resources on the Scholarly Project page. There is also an accompanying power point PDF

Essay Style Examination: Revised Scale for the CEQ Scoring Key

For the Essay style examination under the 2012 Fellowship Program, the scoring key for the CEQ varies and is tailored to the CEQ question being asked. The CEQ Fellowship competencies to be assessed for each paper are selected from the generic CEQ scoring key available on the College website, taking into consideration the relevance of each competency to the question asked. Each competency is also weighted based on its relevance to the question.

The CEQ generic scoring key can be accessed from the College website.

The scale for the CEQ scoring key in the Essay style examination has been revised to extend between 0 and 5 proficiency levels instead of the previous scale of 0 to 3. This will provide a wider range of scores to examiners for marking, therefore allowing more flexibility in marking. A wider range of scores is likely to improve inter-rater reliability and hence the validity and reliability of the examination.

Please note: the content of the scoring key will not change from the previous CEQ scoring key – the only change is in the extended scale for scoring.

The revised CEQ scoring key will be applied from the February 2017 Essay style examination.

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Trainee Representative Committee

Communication with Trainees

The Trainee Representative Committee (TRC) understands the critical importance of communication.

We are continuing to review, provide feedback and advice around communication between the trainees and the college.  Effective communication between the college and trainees is crucial as the college needs to deliver information that can significantly affect trainees (such as information about changes to training, exams, assessment results) in an accessible and timely manner. We also consider that the tone of communication from the college is important as this can affect morale and serve to weaken or strengthen relationships between the college and trainees. The TRC is also reviewing the forms of communication as we recognise trainees are time-poor and receive a large number of communication. In addition, we are cognisant of the importance of communication from the trainees to the college in order to ensure ongoing advocacy for trainees and ability to provide feedback for processes that impact on trainees.

In relation to communication between the TRC and trainees, some trainees have expressed difficulty finding communication from the TRC, which is often embedded within other college communication. We are in the process of reviewing our current methods of communication. We will optimise our method of email communication whilst exploring other potential communication modalities (such as apps, social media and webinars).  Once the TRC have worked on a plan for communication, we aim to release a schedule of communication yearly with the introduction of incoming TRC representatives.

We hope that improving communication between the college, TRC and trainees will increase interest and engagement within these important relationships.  The overall aim is to ensure that trainees feel supported and heard as part of the college, with the shared goal of making the process of making excellent psychiatrists as rewarding as possible. 

With regards to TRC communications to date please see the TRC page of the College website which has links to previous communication and newsletters. Please also feel free to contact the TRC at

Dr Hannah Kim

Trainee Representative Committee Victorian Representative

Austin Health Psychiatry Registrar

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Abstract submissions for Congress 2017 program sessions close 4 November 2016

Don’t miss out on your final opportunity to submit an abstract for Congress sessions and take part in the scientific program of the largest psychiatry conference in Australia and New Zealand.

Abstract submissions for program sessions close this Friday 4 November 2016.

The RANZCP 2017 Congress of Psychiatry will be held in Adelaide from 30 April to 4 May 2017 at the Adelaide Convention Centre, and will be hosted by the College’s South Australian Branch.

Congress will centre on an extensive scientific program based around the theme, ‘Speaking our minds. Telling our stories’ and will cover all subspecialty areas within psychiatry.
Papers should be clinically relevant to psychiatrists and other mental health professionals. Abstracts will be considered for a range of presentation formats and themes.

Authors will be notified of acceptance of program session abstracts on Friday 16 December. 

Six keynote speakers are confirmed for Congress: Professor Anthony Bateman (UK), Professor Sir Mason Durie KNZM (NZ), Professor Nav Kapur (UK), Dr Charles Kellner (USA), Professor Helen Milroy (AUS) and Professor Dame Til Wykes DBE (UK).

Registrations for Congress will open in November 2016. For more information as it becomes available, please register your interest.

Key dates

Abstract submission closes 4 November 2016 


Acceptance to authors (Congress sessions) 16 December 2016


RANZCP 2017 Congress 30 April 2017 –  4 May 2017


Section of Child & Adolescent Forensic Psychiatry Conference 2016

Only a few weeks to go until the Section of Child & Adolescent Forensic Psychiatry conference which will be held at Rydges Melbourne from Friday 18 November (12pm) to Saturday 19 November.

Register now.

Included in the registration fee is the Welcome Reception, at Locanda on Friday 18 November. The Welcome Reception will provide delegates the opportunity to network and enjoy the company of colleagues and friends in a relaxed environment.

View the full conference program here.

Leading the conference program is keynote speaker Dr Susan Hatters-Friedman who is a perinatal and forensic psychiatrist. Dr Hatters-Friedman is Associate Professor of Psychological Medicine at the University of Auckland School of Medicine, and Consultant Psychiatrist at Mason Clinic, Regional Forensic Services. Her research has primarily focused on the interface of women’s mental health and forensic psychiatry, including notably child murder by mothers. Dr Friedman is currently vice-President of the American Academy of Psychiatry and the Law (AAPL), and is also Chair of the Law and Psychiatry committee at the Group for Advancement of Psychiatry (GAP).

Joining Dr Hatters-Friedman in the conference program will be Dr Caleb Armstrong, Professor Anne Buist, Dr Scott Harden, Dr John Kasinathan, Dr Yolisha Singh and Dr Marshall Watson.

Also in the program will be a Members Forum of the Section of Child & Adolescent Forensic Psychiatry, in which members will have the opportunity to discuss topics of interest, related to the subspecialty, with the Section’s executive committee. Future plans and activities of the Section will also be discussed. 

Visit the conference website for further information.

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