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Training and Assessment Newsletter - March 2017

In this issue:

Fellowship program
Trainee Representative Committee
Guidelines and resources

Fellowship program

Part-time trainees: When to submit end of rotation ITA?

In order for the College to track a trainee’s progress, an end-of-rotation ITA must be submitted at the end of each rotation i.e. every 6 calendar months regardless of a trainee’s full time equivalent (FTE) status.

Trainees training at less than full time must achieve a minimum of one EPA (with a minimum of 3 WBAs as an evidence base) per 6 calendar months.

Please see the Part-time Training Policy for more details:

Reminder: Submission of end-of-rotation ITA form

Trainees are reminded submit their end-of-rotation ITA form within 60 days of the completion of a rotation. Please check the end-of-rotation ITA form is completed correctly prior to submission to the Training team to avoid delays with updating their Training Record.

Review the ITA has:

  • correct rotation dates with FTE
  • at least 2 EPAs with entrustment dates within the rotation period, including the number and type of WBAs completed
  • overall grade
  • Supervisor, Director of Training and trainee signatures and dates.

The end-of-rotation ITA form must be fully completed, signed by the trainee’s DOT and be received by the College Training Department within 60 days of the completion of a rotation.

Please see the Progression through Training Policy for more details:

Reminder: Requirements for the first rotation of Stage 1 Training

Trainees in their first six month rotation are able to pass the rotation provided that the end-of-rotation ITA has been passed and one Observed Clinical Activity (OCA) has been completed.

Trainees are not required to complete any EPAs in their first six month rotation but are reminded to consider and plan for the number of EPAs they must be entrusted with throughout their training.

Please see Stage 1 Mandatory Requirements Policy for more details:

Update: Progression related to targeted learning due to an unsuccessful rotation

The Stage 2 Mandatory Requirements Policy has been recently updated to clarify that if a Stage 2 trainee has completed all Stage 2 requirements but failed a rotation, they must remain in Stage 2 until the rotational targeted learning program has been completed. The trainee is eligible to process to Stage 3 when the targeted learning program is complete and the Completion of Targeted Learning Program form submitted to the College.

Update: Removal of the Satisfactory Progress in a Targeted Learning Program form

Trainees are no longer required to submit a Satisfactory Progress in a Targeted Learning Program form along with their exam application if they are undertaking targeted learning during the application period. From February 2017, only the Commencement and Completion of Targeted Learning Program forms will be available.

Just to recap, all targeted learning must be commenced within 60 days of notification and the Commencement of a Targeted Learning Program form must be submitted to the College.

A trainee applying for an exam while undertaking targeted learning for two consecutive unsuccessful attempts at a summative assessment will have their application pending until the Completion of a Targeted Learning Program form is submitted by the 50% refund date as outlined in the Exam Timetable. If the Completion form is not submitted by the deadline, trainees will be deemed ineligible to sit the exam and will forfeit 50% of their exam application fee.

A visual Targeted Learning Program guide is available on the Program Administration webpage. This an overview of when to submit targeted learning forms in relation to applying for the College-administered summative assessments.

Please see the Targeted Learning Plan Policy & Procedure for more details:

Reminder: 2003 Fellowship training records – Removal from the RANZCP website

As the 2003 Fellowship training records have now not been updated for 12 months and the 2012 training records are available for all Fellowship trainees, the 2003 records will be removed from the ‘my training reports’ section of the RANZCP website this week.

We suggest trainees download a copy of their 2003 training record should they wish to keep a copy of their 2003 record. 

Update: Certificate of Advanced Training: Conversion of Fellowship Program training time

Applications to convert training time from the Fellowship Program to the Certificate of Advanced Training Programs are not eligible to be considered under the Recognition of Prior Learning Policy and Procedure. Certificate of Advanced Training months can only be credited upon acceptance into the Certificate of Advanced Training program. Any training completed under the 2012 Fellowship Program, prior to the Certificate of Advanced Training start date, cannot be counted towards the Certificate.

What about your wellbeing during training?

The Royal Australian and New Zealand College of Psychiatrists (RANZCP) understands that training can be a challenging time and we are committed to supporting your wellbeing during your time with us.

We are proud to provide you with a range of new print, video and online resources developed specifically to support you – our trainees and Specialist International Medical Graduates (SIMGs) on the pathway to Fellowship – in looking after your mental health and wellbeing.

Stay informed and on track

This new electronic and printed reference guide offers you tips on how to stay on track throughout the training program, advice from fellow trainees, tips on stress reduction, how to prevent burnout and promoting a healthy career-life balance. The guide also provides important information about the College including training program contacts and, for those wanting confidential support and advice, details of a newly launched member welfare support line are included.

>Download the guide online [PDF; 1MB]

We also encourage you to peruse three new informative videos covering

  • information about the College, its structure and membership benefits.
  • the Fellowship program: key resources available to trainees and SIMGs and support provided by Supervisors and Directors of Training
  • how to stay on track: advice from trainees and others in the form of interviews and testimonies.

New trainees will now also see these videos at the orientation stage.

>View all resources at

To tell us what you think about these resources, fill in this short survey

Training Program Basics webinar now available to view online

This February the College is launching a Trainee Support Webinar series. This series will cover most aspects and help you navigate the Training Program.

About the Webinar: Training Program Basics

An overview of the Fellowship Program of RANZCP. 

This webinar will provide participants with an overview of the training basics, useful for trainees to navigate and get started. Some of the areas to be covered are:

  • Introduction to training program
  • Setting-up
  • Where to get information
  • What is supervision?
  • What College committees / bodies are important
  • Which documents need to be read?
  • Real world experience by trainees

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Exam Assistants for OSCE Examination – Saturday, 8 April 2017 - Volunteers required for Perth

The Committee for Examinations would like to invite local trainees and SIMGs to assist with the running of the OSCE examination.  The April 2017 OSCE Examination is to be held in Perth on Saturday, 8 April 2017.  Your attendance at the examination venue would be required from 7:00am to 5:30pm.  The examination will be held at the Royal Perth Hospital, Sir Charles Gairdner Hospital and the Notre Dame University in Fremantle.

Exam assistants play a pivotal part in the smooth running of this event.  This is an excellent opportunity for future candidates to improve their chances of success by seeing the examination process in action.

A training webinar will be conducted on Friday afternoon, 7 April 2017 at 3:00pm.  Your help will be very much appreciated by the College and your colleagues who will be sitting these examinations.

If you are interested, please contact the Exams Department at

April 2017 OSCE Examination

Candidates undertaking the April 2017 OSCE are not to bring their travel luggage with them to the examination site.  One small handbag/document satchel will only be accepted for storage by examination staff, and personal belongings should be kept to a minimum. Please note that local security protocols will prohibit any baggage being left unattended.

Whilst the College aims to start the examination on time, there are instances where it can be delayed.  For candidates who are travelling / flying, we ask that they do not book flights immediately following the examination.  We highly recommend that you book a flight at least 3 hours after the scheduled conclusion of the examination.  You should also take into consideration traffic conditions and travel distance to the airport.  

The College regrets any inconvenience these arrangements may cause, but thanks candidates in advance for their cooperation. Please contact the exams department at if you have any further questions.

Candidates are reminded that should their performance be seriously affected by illness, injury or other personal circumstances, they should consider withdrawing from the examination. 

OSCE Examination Attire

The Committee for Examinations recommends that candidates presenting at the examinations, wear comfortable modest clothing and footwear but still be professionally presented.  Candidate attire should not restrict movement and their attire should allow them to move swiftly and freely across stations as well as within a station.

March 2017 MCQ and Essay-style and April 2017 OSCE Candidates

To facilitate successful delivery of assessment outcomes, candidates must ensure that their email address on the College database is current and they can securely receive emails. 

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Trainee Representative Committee

Update on Trainee welfare

The Trainee Representative Committee (TRC) has been heavily involved in working towards promoting trainee health, wellbeing and safety. We are all going through training, and are well aware of the stress and impact that exams and work place demands can have on your wellbeing and work life balance. 

As a TRC group, we have provided input into the trainee welfare and support program working group over the last six months. This group has focussed on two initiatives; the first has been establishing a pilot mentoring program (Victoria Branch Mentoring Program) with the hope that this can be rolled out to all College members in the future. (A small scale mentoring program had previously been run for rural trainees, and this was used as a basis for designing the new pilot study). The other initiative for this group has been work on improving induction for new members into the College. We have put together a number of resources (including videos, posters, wallet cards, bookmarks and information booklets) to help new trainees orientate into the training program. A strong emphasis has been placed on self-help resources and welfare.

The TRC is often contacted by trainees who are struggling.  Having jurisdictional representation we can usually access a list of support services in the region where the trainee is.  The first port of call is generally your Director of Training (DOT), but in some areas a trainee would rather not approach a DOT about an issue and we guide them towards other sources of support.  At a branch level we have been advocating for welfare, and a clear pathway for trainees to access support. 

Moreover, the College has put together a list of self-help and National Resources and they have also established a designated confidential advise service, currently provided by Ms Callie Kalimniou, Manager Legal Services, who is happy to speak with trainees and offer support and signposting. We, as TRC, are always happy to discuss options with you too.  There is a flowchart, which lists supports that you can access, available on the TRC webpage entitled ‘Problems in Training: Who Can I go to?’  We are always keen to know of any concerns you may have, and so we ensure we are advocating and representing you all in the appropriate committees.  

Update on Congress

We are looking forward to RANZCP Congress in Adelaide this year.  The TRC have been working hard to put together a program for trainees; this includes social events, a designated area at Congress and a ‘Meet the TRC’ lunchtime session. We hope this will be an opportunity for us to meet with you and get to know you, and so we can work together on setting up a strategic plan for the year ahead, which focusses on key priority areas for trainees.

Lois Evans (NZ Representative), Amro El Sholkami (NT Representative), Donal Hanratty (Non-jurisdictional Representative)

Vale Dr Husaini Hafiz

The Trainee Representative Committee (TRC) takes this opportunity to honour our colleague and friend, Dr Husaini Hafiz, who passed away unexpectedly in Christchurch, New Zealand in recent weeks.

Husaini was a graduate of the National University of Singapore and had a successful medical career in both General Practice and as a retrieval medic with the Intensive Car Air Ambulance Service in Singapore before emigrating with his family to New Zealand.

With a longstanding interest in psychiatry, Husaini joined our training program in 2012 and almost immediately became involved in assisting and advocating for trainees who were, like himself, immersing themselves in the challenges of a newly developed psychiatry training process.

Perhaps this experience, combined with his military background, gave Husaini the desire (and fortitude) to take on the role as one of two jurisdictional representatives from New Zealand advocating tirelessly for Registrars across our two countries in areas such as welfare and safety, transparency and accountability and streamlining of educational processes.

As you can imagine, discussion of these issues can often become impassioned. Yet Husaini’s trademark was always a calm, reflective and insightful observation that no doubt was one of the reasons that he was so highly regarded amongst his friends and colleagues.

Despite being a husband, father, busy Registrar and NZ trainee representative, Husaini somehow also managed to find time to sit as a member on a number of RANZCP Committees including the Practice, Policy and Partnerships Committee and the Committee for Professional Practice. These committees were in addition to his work as a Board member of the Muslim Association of Canterbury and an active member of his local mosque.

On a personal level, I will always remember Husaini’s calming presence as part of the Christchurch OSCE examination when my fellow examinees and I were in our anxious state. He managed to convey, with a simple nod of his head and a smile, exactly what was needed at this point in time. I have no doubt that this skill (amongst many others) was also one of the reasons Husaini was such a highly respected clinician. 

Dr Husaini Hafiz will be sadly missed by those of us who were fortunate enough to have had the opportunity to know and work alongside him and our thoughts are with his family during this difficult time.

Dr David Ward
Immediate Past Chair
Trainee Representative Committee

Opportunity for trainee representation on College Committee

The Enabling Supported Decision-Making project Committee is seeking trainee representatives:

Further information on the Enabling Supported Decision-Making project Committee

The College is developing training materials and resources (including a position statement) for psychiatrists to implement supported decision-making when working with people subject to compulsory treatment.

Although principally for Victorian-based psychiatrists working under the Mental Health Act 2014 (Victoria), the materials will support best practice for mental health professionals throughout Australia and New Zealand in all practice settings.

As a member of the Enabling Supported Decision-Making project Committee, the trainee representative will be required to join one of two Working Groups, either one to support the development of the position statement or one for the development of the training materials and resources. Further information is provided via the attached project information sheet.

The expected commitment is to:

- attend approximately five to six meetings in 2017, being a mix of Committee and Working Group meetings (usually on a Friday afternoon in Melbourne)

- undertake preparatory work prior to Committee and Working Group meetings (approximately one to two hours per month)

 - review and action emails and documents on an ad hoc basis (approximately two to three hours per month).

If you would like to be considered for either of these roles, please forward a brief cover letter and two-page CV to Doreen Narayan, Administrative Officer of the TRC, by email to by 13 March 2017. The TRC will review expressions of interest and endorse an appropriate trainee to take this important role.

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RANZCP 2017 Congress

The RANZCP Congress will be held in Adelaide from 30 April to 4 May 2017, at the Adelaide Convention Centre.

Register online today.

The full Congress program, based around the theme ‘Speaking our Minds. Telling our Stories’, is available on the conference website.

Highlights of the Congress program for trainees include:

  • Meet the TRC. A confidential lunchtime session with the Trainee Representative Committee (TRC) to get feedback from registrars on any issues of concern. Scheduled for Monday 1st May at 12:30pm – 1:30pm.
  • Leadership in Psychiatry: Are Leaders Born or Made? A symposium that aims to explore core skills of leadership by discussing individual experiences of trainees in attempting the task of developing these skills.  Scheduled for Monday 1st May at 1:30pm – 3:00pm.
  • Integration of research into psychiatric practice: A guide for new investigators and the scholarly project. A symposium targeted at both registrars and Fellows who have an interest in better integration of research with their clinical practice. The session will be of particular assistance to registrars planning their approach to the Scholarly Project. Scheduled for Tuesday 2nd May at 1:30pm – 3:00pm.
  • There will be a designated Registrar Zone in the exhibition area of the Convention Centre, for trainees to meet up and network. Members of the TRC will be present in the area throughout the day and special guests will attend at specific times.
  • A special registrar social event will occur on the Tuesday evening at NOLA from 6:30pm – 9:30pm. Tickets for this event can be purchased here.
  • Registrars will have the opportunity to meet and chat informally with College Fellows during a ‘speed dating’ event that will take place on Tuesday evening. Express your interest in this event here.

Other sessions that may be of interest to trainees include:

  • Pre-Congress workshop 1: Approaching the Critical Essay Question (CEQ) and the Modified Essay Questions (MEQ) in the RANZCP Essay-Style Examination
  • Pre-Congress workshop 2: Approaching the RANZCP Scholarly Project Assessment
  • Pre-Congress workshop 12: Leadership and management: Trainee and early career psychiatrist workshop
  • Pre-Congress workshop 13: Approaching the RANZCP Psychotherapy Written Case Assessment
  • Pre-Congress workshop 14: Approaching the RANZCP Objective Structured Clinical Examination (“OSCE”) Assessment (Clinical Examination)

Trainees can register for the pre-Congress workshops via the conference registration portal. A number of the workshops listed above are free of charge.

View the full Congress program.

Complementing the scientific program will be an impressive social program including the Congress Gala Dinner which will be held at the beautiful and historic Adelaide Oval.

Visit the conference website for more information.

International Medicine in Addiction Conference (IMiA) 2017 – Reminder to register

The International Medicine in Addiction Conference (IMiA17) is fast approaching, so register today to secure your place at the premier addiction conference for medical practitioners and allied clinicians.  A discounted rate is available for RANZCP trainees

The International Medicine in Addiction conference program will include a strong focus on the areas of pain, trauma and current controversies.  Plenary sessions will be held each morning with delegates then able to choose from a range of afternoon workshops. The conference’s international and local keynote speakers will be complemented by a number of invited speakers.

Click here to view the full program, and click here to register now.

Save the Date: Faculty of Psychotherapy Conference 2017

The Organising Committee is pleased to advise that the Faculty of Psychotherapy Conference 2017 will be held at Ayers Rock Resort in Uluru from Friday 15 September to Sunday 17 September 2017.  Registrations will open in the near future and a special discounted rate will be available for RANZCP Trainees.

We are delighted to have Pamela Nathan as our keynote speaker. Pamela is a forensic and clinical psychologist and a psychoanalytic psychotherapist in private practice in Melbourne.  She is also Director of CASSE’s Aboriginal Australian Relations Program. Pamela has worked in community mental health services, hospital inpatient units, prisons, forensic facilities and courts. Pamela will also be joined by a number of other local speakers.

The organising committee are currently working on a dynamic and exciting program and will be released in the coming months.

A range of accommodation options are available at Ayers Rock Resort and we encourage delegates to book early in order to secure your preferred option.

Book your accommodation online now

As Uluru is such a popular tourist destination, we would also encourage you to look into flight options early.

To express your interest, or for more information, please email the conference office

Section of Child & Adolescent Forensic Psychiatry Conference 2017 – Save the date

The Organising Committee is pleased to advise that the Section of Child & Adolescent Forensic Psychiatry Conference 2017 will be held at Rydges Melbourne from Friday 4 August to Saturday 5 August 2017.  Registrations will open in the near future and a special discounted rate will be available for RANZCP Trainees.

Speakers will include Dr John Kasinathan and Dr Scott Harden, who will jointly present an update on the myriad of commissions of enquiry titled “Enquiring about Commissions”.  Dr Kasinathan will also present a case study entitled “Strange Insularity” and Dr Harden will present on “Musings on psychopathic features in young people”.  Dr Kasinathan and Dr Harden will also be joined by a number of other engaging keynote and invited speakers.

Dr Scott Harden
Dr Harden is a child, adolescent and adult forensic psychiatrist. He is appointed as Medical Director Forensic Child and Youth Mental Health Services for Children’s Health Queensland, Assisting Psychiatrist Mental Health Court, member of the (compensation) Medical Assessments Tribunal and has a private medicolegal practice in the family, civil and criminal court with a particular interest in sexual offenders.  Dr Harden also maintains a private clinical practice with interests in Attention Deficit Hyperactivity Disorder and Anxiety Disorders.

Dr John Kasinathan
Dr Kasinathan is a forensic, child and adolescent psychiatrist, a conjoint lecturer with the UNSW and visiting fellow with the Centre for Mental Health Research at the ANU. His specialist appointments are as Clinical Director Custodial Adolescent Mental Health and clinical leader for the high-secure Adolescent Unit in the Forensic Hospital, Sydney (the only Unit of its kind in Australia); and the Forensic Mental Health Service and CAMHS in Canberra.  Dr Kasinathan’s research and clinical interests include the appraisal of imminent aggression and re-offending in mentally ill adolescents, interpersonal drivers for self-harm in prisoners, psychopharmacology addressing violence in adolescents and adult forensic patients, and the management of sexual deviance in youth.

The organising committee are currently working on a dynamic and exciting program which will be released in the coming months. 

To express your interest, or for more information, please email the conference office

Save the Date: Faculty of Psychiatry of Old Age Conference 2017

The Organising Committee is pleased to announce that the Faculty of Psychiatry of Old Age Conference 2017 will be held at the Millennium Hotel Queenstown, New Zealand from Thursday 9 November to Friday 10 November, with the Advanced Trainee day on Saturday 11 November 2017.  Registrations will open in the coming months and a special discounted rate will be available for RANZCP Trainees.

This year’s conference will be held in association with the International Psychogeriatric Association (IPA) and Pre-conference workshops will be held on Wednesday 8 November.

Keynote Speakers
We are delighted to welcome Professor Robin Jacoby and Professor Henry Brodaty as our keynote speakers, who are well-known as erudite researchers, teachers and leaders in our speciality.

Professor Robin Jacoby
Professor Jacoby entered psychiatry training at the Bethlem Royal and Maudsley Hospitals in London in 1974 and spent a period in full-time research at the Institute of Psychiatry from 1976-79. His first consultant post was as Senior Lecturer at the Middlesex Hospital Medical School (1980-83) before taking up a consultant appointment at the Bethlem Royal and Maudsley Hospitals from 1983 to 1993. In 1994 he was appointed Clinical Reader in Old Age Psychiatry at the University of Oxford, and Professor in 1998. He has been Professor Emeritus of Old Age Psychiatry at the University of Oxford since 2005.

Professor Henry Brodaty
Professor Henry Brodaty was the Foundation President of the NSW Australian Alzheimer’s Association in 1982. In 1988, he became national President of Alzheimer’s Australia and in 2002, Chairman of Alzheimer’s Disease International, the world-wide federation of (now) 75 national Alzheimer’s Associations. Since 1990, he has been the inaugural Professor of Psychogeriatrics at the University of NSW and the Foundation Director of the Academic Department for Old Age Psychiatry at both the Prince of Wales and the Prince Henry Hospitals

The organising committee is currently working on a dynamic and exciting program based around the theme “Capacity, Creativity and Ageing in Clinical Practice” which will be released in the coming months. 
We have secured a range of accommodation options in Queenstown and we encourage delegates to book early in order to secure your preferred option. Queenstown also features a wide range of other accommodation options which delegates may choose to book directly.

As Queenstown is such a popular tourist destination, we also encourage you to book flights early to secure the best fares.

World-renowned for its adventure, Queenstown is home to a huge choice of adrenaline based activities including jetboating, bungy jumping, white water rafting and skydiving – all guaranteed to get your blood pumping!  There is also plenty of hiking and biking trails, guided tours, boat cruises, scenic flights or spa and wellness centres to make the most of your time in the region.

To express your interest, or for more information, please email the conference office

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Guidelines and resources

Educational grants available for Rural Trainees

The College has grants of up to $3,000 available to RANZCP trainees who show a commitment to training in rural Australia. RANZCP trainees based in RA2–RA5 areas are eligible to apply.

The Specialist Training Program (STP) is providing these educational grants for eligible activities in 2017, including support to access:

  • lectures
  • workshops
  • coaching for exam preparation
  • RANZCP conferences

Applications are now open and will be available up to 31 October 2017 (funds permitting) with activities to be completed by 31 January 2018.

If you would like to apply please complete the application form.

Please visit the Rural Grant webpage or email for further information.

The Royal Australian and New Zealand College of Psychiatrists has received Australian Government funding under the Specialist Training Program for this grant initiative.

Congress Sponsorship for Rural Trainees

The College has a limited number of sponsored registrations available for rurally based trainees to attend the RANZCP 2017 Congress, to be held in Adelaide from 30 April – 4 May 2017. RANZCP trainees based in RA2–RA5 areas are eligible to apply.

Included in the sponsorship:

  • RANZCP Congress Registration
  • Gala Dinner ticket
  • Travel (airfare and accommodation) up to $1000, to be booked through the College.

Please see the guidelines for more details before completing the online application form

Applications close 31 March 2017.

Email for further information.


The Royal Australian and New Zealand College of Psychiatrists has received Australian Government funding under the Specialist Training Program for this grant initiative.

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