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Training and Assessment Newsletter - February 2017

In this issue:

Fellowship program
Trainee Representative Committee


Tri-nation Alliance International Medical Symposium

The program for the International Medical Symposium ‘Leading change in healthcare culture, education and practice’ on Friday 10th March 2017 at the Arts Centre, Melbourne is now available at: Registrations are also open on this site, trainee may register at a reduced price of $253.

RANZCP 2017 Congress – Program Released

The College is pleased to announce the full Congress program, based around the theme Speaking our Minds. Telling our Stories’, is now available on the conference website. The RANZCP Congress will be held in Adelaide from 30 April to 4 May 2017, at the Adelaide Convention Centre.

Early bird registrations for the College’s premier event are now open and discounted rates are available until 3 March 2017

Register online today.

Six keynote speakers have been confirmed for Congress 2017 and include Professor Anthony Bateman (UK), Professor Sir Mason Durie KNZM (NZ), Professor Nav Kapur (UK), Dr Charles Kellner (USA), Commissioner Helen Milroy (AUS) and Professor Dame Til Wykes DBE (UK).

View keynote speakers’ biographies online.  

A range of other invited speakers have also been confirmed and will represent a diverse range of psychiatric subspecialties including child & adolescent, consultation-liaison, forensic, intellectual and developmental disabilities, leadership & management, old age, psychotherapy and youth mental health.

View the full Congress program.

A diverse range of panel, combined symposium, oral, rapid fire and poster presentations have been confirmed. The eclectic program includes a rich array of topics covering different patient groups, treatment approaches and research findings in clinical and academic psychiatry.

Delegates will have the opportunity to attend three symposia that will provide formal clinical updates on psychotherapy, anxiety disorders and PTSD. Two debates have also been confirmed; ‘Psychiatric hospitalisation. Does it kill more people than it cures?’ and ‘Should Internet Gaming disorder be included in the DSM?’

Registrations are also open for a number of half and full-day pre-Congress workshops that will be held at the Adelaide Convention Centre on Sunday 30 April 2017. (One further workshop will also be held at the College’s Branch Office in Adelaide on Saturday 29 April.) The workshops will prove an exciting start to Congress 2017 and provide valuable insights and discussions across a broad range of topics that will appeal to all delegates. Delegates can register for the workshops via the conference registration portal.

View full descriptions of all pre-Congress workshops.

Complementing the scientific program will be an impressive social program including the Congress Gala Dinner which will be held at the beautiful Adelaide Oval.

For the first time at Congress, delegates will have the opportunity to sign up for a number of social and wellness activities that will take part during Congress 2017. Activities include free guided morning walks along the River Torrens and a morning yoga or tai chi class.

The inaugural RANZCP Golf Days will be held at the magnificent Grange Golf Course (Thursday afternoon) and the world famous Royal Adelaide Golf Course (Friday morning). All members are welcome to participate in what will be a great two days with individual and team events for all levels. A variety of prizes will be on offer including the Cade Cup and the Medlicott-Dax Trophy. Whether a regular weekend professional or a casual putter, the RANZCP golf days will provide members with the opportunity to relax with colleagues amongst superb golf scenery.

Registration for the wellness activities and the golf days is through the conference registration portal.

Visit the conference website for more information.

Key dates

Early bird registration closes 3 March 2017


RANZCP 2017 Congress 30 April 2017 –  4 May 2017



Training Program - Scholarly Project

Direct link

This module is one of a series of modules designed to teach trainees and supervisors about the requirements of the RANZCP Training Program.

The aim of this module is to assist you in improving your understanding of the Scholarly Project requirements around:

  • format options
  • supervision
  • planning
  • ethical approval
  • proposals
  • methodologies
  • write-up
  • submission
  • assessment
  • publication.

Training Program Basics webinar

Save the date: Tuesday 21 February at 3pm AEDT 

Join us as we discuss an overview of the Fellowship Program of RANZCP. 

This webinar will provide participants with an overview of the training basics, useful for trainees to navigate and get started. Some of the areas to be covered are:

  • Introduction to training program
  • Setting-up
  • Where to get information
  • What is supervision?
  • What College committees / bodies are important
  • Which documents need to be read?
  • Real world experience by trainees

This one-hour webinar will be presented live and accessible to all via your own computer and later available on Learnit the College online learning platform.

More details to come on registration. Watch this space.

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Fellowship program

Stage 3 Adult EPA: AOP and FELL labelling

The Committee for Training, in conjunction with the Subcommittee for Advanced Training in Adult Psychiatry, has reviewed the Stage 3 Adult EPA labelling, and all but two EPAs have been relabelled as Fellowship (FELL) EPAs.

As such, trainees can now attain any Stage 3 Adult (FELL) EPA in any Stage 3 rotation. 

The following two Area of Practice (AOP) EPAs can only be attained in the accredited Adult rotations:

  • ST3-AP-AOP-EPA3: Assess and manage treatment-refractory psychiatric disorders
  • ST3-AP-AOP-EPA6: Physical comorbidity 3

2003 Fellowship training records – Removal from the RANZCP website

As the 2003 Fellowship training records have now not been updated for 12 months and the 2012 training records are available for all Fellowship trainees, the 2003 records will be removed from the ‘my training reports’ section of the RANZCP website in February 2017.

We suggest trainees download a copy of their 2003 training record should they wish to keep a copy of their 2003 record. 

Reminder: Submission of end of rotation ITA form

Trainees are reminded to check their end of rotation ITA form is completed correctly prior to submission to the Training team to avoid delays with updating their Training Record.

Review the ITA has:

  • correct rotation dates with FTE
  • at least 2 EPAs with entrustment dates within the rotation period, including the number and type of WBAs completed
  • overall grade
  • Supervisor, Director of Training and Trainee signatures and dates.

The end-of-rotation ITA form must be fully completed, signed by the trainee’s DOT and be received by the College Training Department within 60 days of the completion of a rotation.

Please see the Progression through Training Policy for more details:

Reminder: Certificates of Advanced Training

Stage 3 trainees who have been selected for a Certificate of Advanced Training must submit an Advanced Training Selection Notification form to the Training team in order to enrol in the Certificate.

The Certificate end of rotation ITA form must be used in order to have the rotation accredited for Certificate training. Certificate ITA forms are available on the respective Certificate of Advanced Training page.

Direct Observation of Procedural Skills (DOPS): New WBA tool

The Direct Observation of Procedural Skills (DOPS) is a newly developed Workplace-based Assessment (WBA) tool suitable for EPAs that involve direct observation of individual and/or group treatment of patients. For example, activities may include psychotherapy, participating in an interdisciplinary team discussion, ECT, and physical examinations.

The DOPS protocol and DOPS WBA form can be found on the Workplace-based Assessments (WBAs) page and can be used by trainees and supervisors immediately. 

RANZCP and RACP Dual Fellowship Training Program

The Royal Australian and New Zealand College of Psychiatrists (RANZCP) and The Royal Australasian College of Physicians (RACP)  have worked in conjunction to develop the Dual Fellowship Training Program (DFTP) for medical graduates who wish to attain Fellowship in Community Child Health and Child and Adolescent Psychiatry, or General Paediatrics and Child and Adolescent Psychiatry.

The minimum overall completion time for either Fellowship in Community Child Health and Child and Adolescent Psychiatry or Fellowship in General Paediatrics and Child and Adolescent Psychiatry is 8 years. Trainees who successfully complete the DFTP gain Fellowship of both Colleges (FRACP and FRANZCP).

Applications are now open to join the program, for further information about the requirements of the DFTP and an overview of the program from the perspective of previous participants please visit the DFTP webpage.

For any additional enquiries about the DFTP, please contact

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Exam Assistants for OSCE Examination – Saturday, 8 April 2017 - Volunteers required for Perth

The Committee for Examinations would like to invite local trainees and SIMGs to assist with the running of the OSCE examination.  The April 2017 OSCE Examination is to be held in Perth on Saturday, 8 April 2017.  Your attendance at the examination venue would be required from 7:00am to 5:30pm.  The examination will be held at the Royal Perth Hospital, Sir Charles Gairdner Hospital and the Notre Dame University in Fremantle.

Exam assistants play a pivotal part in the smooth running of this event.  This is an excellent opportunity for future candidates to improve their chances of success by seeing the examination process in action.

A training webinar will be conducted on Friday afternoon, 7 April 2017 at 3:00pm.  Your help will be very much appreciated by the College and your colleagues who will be sitting these examinations.

If you are interested, please contact the Exams Department at

Multiple Choice Question (MCQ) Examination

Candidates are advised to familiarise themselves with the computer based multiple choice examination format prior to sitting the paper by completing the practice examination available on the Pearson Vue website. This provides an experience of the functionality of the online exam and future candidates are recommended to avail themselves of this opportunity.

Candidates who choose to commence the MCQ exam with the CAP component should read carefully the instruction pages at the conclusion of the CAP component and carefully note the warning messages that appear on the screen.

Candidates are also advised to familiarise themselves with a set of instructions that has been prepared if they decide to commence the examination with CAPs. This document is located on the Assessments - College-administered MCQ page, under Exam support resources.

In case a candidate needs to withdraw from sitting the MCQ Examination, they must deregister themselves by logging on to the Pearson Vue website ( ). They should also notify the Exams Team at the College of their withdrawal as soon as possible.

Essay-style Examination

The Written Subcommittee, Committee for Examinations has published two sample MEQ questions from the February 2016 examination.  These questions plus feedback commentary can be found on the Assessments - College-administered Essay-style Exam page, under Exam support resources.

In case a candidate needs to withdraw from sitting the Essay-style Examination, they must deregister themselves by logging on to the Pearson Vue website ( ). They should also notify the Exams Team at the College of their withdrawal as soon as possible.

Psychotherapy Written Case

With a view to help Psychotherapy supervisors to assist trainees in the preparation and submission of the Psychotherapy Written Case, Associate Professor Beth Kotze (Chair, Case History Subcommittee, Committee for Examinations) has prepared a video presentation. The video is primarily aimed at psychotherapy supervisors, however it will also be useful for trainees in their preparation for submission of the written case. The video, lasting 19 minutes can be found under Resources on the Psychotherapy Written Case page of the 2012 Fellowship Program of the College website. There is also an accompanying power point PDF. 

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Trainee Representative Committee

Trainee Representative Committee (TRC)

In December 2016, the TRC met for our second face-to-face meeting for the year.  This was a highly productive meeting, and we had several guests from the College to hear our concerns and to provide us with updates on various projects relevant to trainees.  College President, Professor Malcom Hopwood and College CEO, Mr. Andrew Peters, attended our meeting and were very receptive to our concerns regarding trainee voting rights, trainees’ representation at the Board level, assessment and examination pass rates, show cause, and the trainee pathway through the 2012 Fellowship Program.  They demonstrated ongoing commitment to working with TRC in a collaborative manner in regard to finding solutions to issues facing trainees outlined below. Ms. Callie Kalimniou, Manager of Legal Services, also attended and provided an update on the confidential Member Support Service, soon to be available to trainees.  Mr. Jon Cullum Senior Department Manager, Membership and Events, attended to provided support around our events planned for the upcoming College Congress in May, and also to discuss TRC and College communication with trainees.

There have been several recent (and ongoing) projects which will be of interest to trainees:

  • Australian Medical Council (AMC) accreditation of RANZCP
    • The AMC is the body responsible for accrediting all medical colleges in Australia, including the RANZCP. The TRC have been actively involved in this process, and prepared a 20-page report to assist in this endeavour.  We have recently released a one-page summary communique to trainees on this matter.
  • Communication
    • The TRC recognise that our communication with trainees has been challenging, as we do not have a direct means of communicating.  The college has been highly supportive of improving this process. A discussion paper identifying barriers to communication was produced by Victorian TRC representative, Hannah Kim, and we hope to have a specific email address in the future, so that our emails to trainees can be easily identified amongst the other communications sent by the College. The TRC has been working with Ms Catherine Hunt, the College Webmaster, who has recently undertaken a re-development of the College website, such that it is now much easier to use.  She is also assisting us in our communication project. 
  • RANZCP 2017 Congress in Adelaide
    • We have been heavily involved in preparing for Congress.  In particular, the TRC has been working on trainee-specific events and services.  We are planning a registrar-specific booth and ‘meet the TRC’ event so that those attending Congress have the opportunity to speak with us directly.  We will also be presenting a seminar on leadership targeted toward trainees.  After the roaring success of the registrar social night at Hong Kong Congress, there will also be a similar event in Adelaide. We hope to see you there.
  • Ongoing low examination pass rates
    • The TRC is very concerned that pass rates across all assessments remain low.  In particular, the recent sitting of the Essay-Style Examination in August 2016 saw a pass rate of 33%.  The TRC has been advocating specifically on this matter.  The College have been receptive to our concerns and we are currently in ongoing discussions around how to address this issue. As a result of the TRC’s ongoing communications with various College committees, and our presentation to the College President and CEO at our recent face-to-face meeting, the College has convened an extraordinary meeting of the Education Committee to hear the TRC’s concerns.

I would finally like to thank our Deputy Chair, Dr. Alison Taylor, who will be leaving us next year as she becomes a consultant psychiatrist. Dr. Taylor has been an extremely committed and hard-working and effective member of the team.  We wish her the best in her future work beyond TRC.

The TRC remain committed to representing and advocating for registrars.  Please contact us if you have any issues which you would like to bring to our attention, or questions for clarification.  We can be contacted via email here.

I hope to see some of you at the College Congress in May!

Yours sincerely,

Jessica Green,

Non-jurisdictional Representative, TRC

Psychiatry Registrar, Austin Health

TRC Elections

The election period is almost upon us. Contributing to the TRC as an elected member is a great opportunity to represent and support your colleagues and to develop skills in leadership and management. There are two categories of TRC members - jurisdictional members (one per State/Territory and two from New Zealand) who are elected annually by their colleagues employed within those States, Territories or New Zealand, and four non-jurisdictional members elected by the TRC. Terms are for one year, from May to May. There are also two positions for co-opted members that can be brought in to the TRC for their specified knowledge and/or expertise.

Call for nominations for the TRC will formally commence in February 2017. Interested trainees are encouraged to visit the Elections page of the College website for further details, and to contact the TRC representatives for more information about their roles.

Opportunities for trainee representation on College Committees

There are two College Committees seeking trainee representatives;

  • The Section of Rural Psychiatry and
  • The Enabling Supported Decision-Making project Committee

Further information on the Enabling Supported Decision-Making project Committee

The College is developing training materials and resources (including a position statement) for psychiatrists to implement supported decision-making when working with people subject to compulsory treatment.

Although principally for Victorian-based psychiatrists working under the Mental Health Act 2014 (Victoria), the materials will support best practice for mental health professionals throughout Australia and New Zealand in all practice settings.

As a member of the Enabling Supported Decision-Making project Committee, the trainee representative will be required to join one of two Working Groups, either one to support the development of the position statement or one for the development of the training materials and resources. Further information is provided via the attached project information sheet.

The expected commitment is to:

- attend approximately five to six meetings in 2017, being a mix of Committee and Working Group meetings (usually on a Friday afternoon in Melbourne)

- undertake preparatory work prior to Committee and Working Group meetings (approximately one to two hours per month)

 - review and action emails and documents on an ad hoc basis (approximately two to three hours per month).

If you would like to be considered for either of these roles, please forward a brief cover letter and two-page CV to Doreen Narayan, Administrative Officer of the TRC, by email to by 6 February 2017. The TRC will review expressions of interest and endorse an appropriate trainee to take this important role.

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RANZCP clinical practice guidelines

Did you know that the RANZCP clinical practice guidelines are now available as interactive PDFs?

This makes the guidelines easier to navigate and gives you quick access to the full list of clinical recommendations. 

The RANZCP clinical practice guidelines provide expert evidence-based recommendations to support Australian and New Zealand healthcare professionals in the diagnosis and management of mental health conditions.

RANZCP guidelines cover: 

Further resources, including associated webinars and a short reference guide summarising the key points and recommendations of the Deliberate Self-Harm guideline, are also available on our website. 

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Expression of Interest Trainee Member of Accreditation Visit Panels

The Accreditation Committee (AC) of the College’s Education Committee is responsible for conducting and managing accreditation visits to psychiatry training programs throughout Australia and New Zealand.

The AC appoints site visitor panels to conduct accreditation visits to training zones against the College’s accreditation standards. The AC is seeking Expressions of Interest from Trainees interested in participating in accreditation visits as members of site visitor panels.

Site visitor panels are composed of a Lead Fellow, a Second Fellow, a Trainee, all from outside the training zone being visited, and the College’s Accreditation Officer.

Support is provided by the AC before the visit, which will be supervised by the Lead Fellow, who will provide leadership and guidance during the visit.

Accreditation site visits are generally a two day visit to a training zone. The College will arrange airfares and accommodation for site visitors. Trainees would need to seek leave approval from their employer, and/or Director of Training, as required to participate in the visit. The AC is quite happy to provide support letters to employers, if needed.

It is generally expected that Trainees would be in the second or later years of their training in order to be sufficiently familiar with the College’s training requirements. However, there may be interested first year Trainees with relevant previous experience before commencing their psychiatry training.

Why not further develop your skills set as a communicator, collaborator and manager?

Interested trainees should email their CVs to John Wells, College Accreditation Officer, at for submission to the AC.

Please do not hesitate to contact John, phone +613 9601 4985, or by email, if you have any questions or to discuss.

Dr Diana McKay


Accreditation Committee

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